Home & School Board Duties

  • HOME & SCHOOL BOARD DUTIES

    Home & School  

    for further information please contact us at madisonhspresident@gmail.com

    EXECUTIVE BOARD

    President
    The President presides over all meetings of the Madison Home & School Association Board and the Executive Board as well as all committees. The President is automatically a member of the Naperville District 203 General Home & School and represents Madison Jr. High in the District and attends all meetings and events as scheduled.

    Vice President
    The VP is a member of the Executive Board and assumes all duties of the President in the event of the President’s absence. The VP also reviews financial transactions of H&S as needed. The Vice President is responsible for reviewing the bylaws as needed.

    Secretary
    The Secretary is a member of the Executive Board and keeps minutes of the Madison H&S and Executive Board meetings. The Secretary is responsible for all H&S correspondence and communication; and sends copies of the agenda and minutes to each board member within a week of the upcoming H&S meeting.

    Treasurer
    The Treasurer is a member of the Executive Board. The Treasurer receives and disperses all H&S funds and keeps accurate accounts of the same. Responsibilities include presenting monthly financials to the board each month for approval as well as coordinating and preparing the budget to the board in May.


    COMMITTEES

    Directory
    Responsible for producing and distributing the Madison Student Directory in the Fall. The data for the directory is provided by the District, as is the directory template. Directory chair is also responsible for collecting checks for the directory (at the beginning of the year) and submitting to the Treasurer for deposit. May require a few additional volunteers to distribute directories during student orientation night


    8th Grade Moving-On
    Responsible for the 8th Grade Moving On celebration held immediately after the ceremony. The chairperson shall be responsible for coordinating decorations, refreshments and volunteers for set-up, serve, and cleanup.

    Health & Safety
    Responsible for organizing volunteers for the yearly Vision/Hearing screening one-day testing where volunteers work a morning and/or afternoon shift. The Health & Safety chair is also responsible for organizing volunteers for the make-up screening, a one-half day event. Also works with staff, as needed, to promote health and safety to the students.

    LRC Volunteers
    Responsible for creating and maintaining a schedule of parent volunteers to work in the LRC during the morning and/or afternoon. Parent volunteers typically work two shifts a month. Other duties include sending out reminders and updates as necessary. In addition, the LRC Chair will organize and supplement the volunteers to set-up, work and tear down the book fair, which is held in during Fall Conferences.

    Madison Parent Ambassadors (MPAs)
    MPAs are parent representatives that help support family and parent engagement in our school. These parent volunteers will help families feel welcome by helping them navigate the school during activities and maintaining active communication by phone and email during the school year as well as attending all-school parent events such as conferences, open house, etc. This committee has at least one chair and a group of volunteers.

    Magazine Sales Fundraising
    Responsible for organizing, communicating and managing Madison’s ONLY annual fundraiser held in the Fall. Responsibilities include coordinating with pre-selected (by District) vendor and school staff, organizing volunteers who will be assembling sales information packets, processing orders, supervising student raffles/games and distributing student prizes.

    Parent Resource (Volunteers & Nominations)
    Responsible for creating and collecting H&S volunteer flyers from registration packets then entering information into a “database” (signupgenius.com) of volunteers for all H&S committees. This work mainly takes place during the first few weeks of school. Spring duties include recruiting committee chairs to fill vacating H&S board (committee chair) positions and presenting an Executive Board slate of candidates to the board for a vote.

    SFCP
    Responsible for planning/evaluating the SFCP programs with the Principal to support the school’s SIP (School Improvement Plan) goals. The Madison Junior High SFCP committee is part of the Home & School Board. The SFCP committee chairperson develops and executes a unified schedule of Partnership activities that support the SIP and promotes meaningful parent and community involvement in a manner that encourages collaboration. The SFCP chair serves as Madison’s representative to District 203 SFCP Team meetings and the representative to the district SFCP Action Team, attending approximately 3 meetings per school year. The mission of this group is to promote collaboration and communication between all twenty-three schools.

    School Supplies
    Responsible for school supply kits. As the School Supply chair, you will act as liaison between school, parents, supply kit vendor and gym shirt vendor. In this role, you will determine contents of supply kits for each grade level by working with staff Team Leaders; place the orders; determine the delivery date of kits (with input from Principal) and be present on delivery/distribution date. Other duties include scheduling parent volunteers to assist on distribution day (week before school starts) and arranging payment to vendors with Treasurer.

    Spirit Wear
    Responsible for all aspects of the Spirit Wear sale in the Fall and Spring including selecting items, distributing flyers, collecting monies and coordinating “delivery” of items. Additional volunteers might be necessary to showcase spirit wear items and sizes during conferences.

    Staff Appreciation

    Responsible for coordinating 3 luncheons a year for the staff including the ‘Welcome Back’, ‘Soup & Stew’, and ‘Teacher Appreciation’ luncheons. This includes coordinating donations and volunteers for the luncheons as well as set-up, serving, and clean up. Other responsibilities include coordinating the celebration of individual recognition days for the support staff at Madison. (ie: Principal’s Day, Nurses’ Week, etc.)

    “What’s Up Warhawk?” Editor
    Responsible for gathering information and accomplishments from Home & School, administrative staff and Team Leaders to create a quarterly e-newsletter for the parents of Madison Junior High. This e-newsletter highlights upcoming events and informational items pertaining to the school and student activities. Timing of these newsletters is at the discretion of the editor and the staff