Home & School Board Duties

  • HOME & SCHOOL BOARD DUTIES

    Home & School  

     

    for further information please contact us at madisonhspresident@gmail.com

     

    EXECUTIVE BOARD


    President
    The President presides over all meetings of the Madison Home & School Association Board and the Executive Board as well as all committees. The President is automatically a member of the Naperville District 203 General Home & School and represents Madison Jr. High in the District and attends all meetings and events as scheduled.

    Vice President
    The VP is a member of the Executive Board and assumes all duties of the President in the event of the President’s absence. The VP also reviews financial transactions of H&S as needed. The Vice President is responsible for reviewing the bylaws as needed.

    Secretary
    The Secretary is a member of the Executive Board and keeps minutes of the Madison H&S and Executive Board meetings. The Secretary is responsible for all H&S correspondence and communication; and sends copies of the agenda and minutes to each board member within a week of the upcoming H&S meeting.

    Treasurer
    The Treasurer is a member of the Executive Board. The Treasurer receives and disperses all H&S funds and keeps accurate accounts of the same. Responsibilities include presenting monthly financials to the board each month for approval as well as coordinating and preparing the budget to the board in May.


    COMMITTEES


    Directory
    Responsible for uploading our school data to Directory Spot. The data for the directory is provided by the District. Directory chair is also responsible for collecting directory donation checks (at the beginning of the year) and submitting to the Treasurer for deposit.

    8th Grade Moving-On
    Responsible for the 8th Grade Moving On celebration held immediately after the ceremony. The chairperson shall be responsible for coordinating decorations, refreshments and volunteers for set-up, serve, and cleanup. This committee also coordinates the 8th Grade Moving On slide show.

    Health & Safety
    Responsible for organizing volunteers for the yearly Vision/Hearing screening, one day of testing where volunteers work a morning and/or afternoon shift. The Health & Safety chair is also responsible for organizing volunteers for the make-up screening, a half day event. Also works with staff, as needed, to promote health and safety to the students. 

    Magazine Sales Fundraising
    Responsible for organizing, communicating and managing Madison’s ONLY annual fundraiser held in the Fall. Responsibilities include coordinating with pre-selected (by District) vendor and school staff, communicating with Madison families through the daily announcements and schoolwide communications, and organizing volunteers who will be distributing student prizes.

    SFCP
    Responsible for planning/evaluating the SFCP programs with the Principal to support the school’s SIP (School Improvement Plan) goals. The Madison Junior High SFCP committee is part of the Home & School Board. The SFCP committee chairperson develops and executes a unified schedule of Partnership activities that support the SIP and promotes meaningful parent and community involvement in a manner that encourages collaboration. The SFCP chair serves as Madison’s representative to District 203 SFCP Team meetings and the representative to the district SFCP Action Team, attending approximately 3 meetings per school year. The mission of this group is to promote collaboration and communication between all twenty-three schools. SFCP also helps coordinate the community choice awards at the end of the school year.

    School Supplies
    Responsible for school supply kits. As the School Supply chair, you will act as liaison between school, parents, supply kit vendor and gym shirt vendor. In this role, you will determine contents of supply kits for each grade level by working with staff Team Leaders; place the orders; determine the delivery date of kits (with input from Principal) and be present on delivery/distribution date. Other duties include scheduling parent volunteers to assist on distribution day (week before school starts) and arranging payment to vendors with Treasurer. 

    Spirit Wear
    Responsible for all aspects of the Spirit Wear sale in the Fall and Spring including selecting items, distributing flyers, collecting monies and coordinating “delivery” of items. Additional volunteers might be necessary to showcase spirit wear items and sizes during conferences. 

    Staff Appreciation
    Responsible for coordinating 3 luncheons a year for the staff including the ‘Welcome Back’, ‘Soup & Stew’, and ‘Teacher Appreciation’ luncheons. This includes coordinating donations and volunteers for the luncheons as well as set-up, serving, and clean up. Other responsibilities include coordinating the celebration of individual recognition days for the support staff at Madison. (ie: Principal’s Day, Nurses’ Week, etc.)

    Volunteer Coordinator
    Responsible for collecting volunteering needs from each committee head, managing the SignUp Genius website, reporting to the board about chairperson position availability, and advertises volunteering and open chair positions through administration emails to parents/guardians.